oracle - United States | 2024-11-09 03:21:50

As an executive assistant and reporting to VP, you will provide administrative support to multiple VPs, managing schedules, travel arrangements, preparing meeting agendas, and organizing logistics for internal and external meetings. Seeking people with at least 2 - 4 years of administrative support for senior leaders. Preference for people on the west coast.

Responsibilities include:

• Executive Support: Provide direct support to multiple VPs, managing schedules, preparing meeting agendas, and organizing logistics for internal and external meetings.
• Administrative: Travel support, expense management, visitor management.
• Confidential Information Management: Handle confidential and highly critical information with discretion, preparing materials for presentations, strategy sessions, and executive-level decision-making.
• Data-Driven Insights: Assist in preparing sensitive data and analysis for executive meetings and discussions, ensuring that leadership is informed with accurate and relevant data. 
• Team Engagement: Organize on-the floor/virtual Team engagements including All Hands, Townhalls and meetups. 
• Process Improvement: Proactively identify areas where processes can be streamlined, working independently to propose and implement innovative solutions to increase productivity.
• Relationship Management: Liaise with internal teams (HR, Finance, Business Office and others) to gather and consolidate information for reports and strategy discussions.

 

Career Level - IC1

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