Capacity Development Associate, Global Programmes

undp - Istanbul, Türkiye | 2024-11-08 18:18:12

Background    
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.    
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNV’s Management Services hold the responsibility for the strategic planning, managerial leadership, oversight and quality control of an integrated platform of operational services ensuring timely, effective and efficient delivery according to corporate performance standards and in compliance with the UN Regulations and Rules and UNDP´s accountability framework.

The Human Resources Section (HRS) provides a full range of HR services to the organization and its workforce. As part of the Human Resources Section, the Capacity Development Team (CDT) designs capacity development and learning programmes for UN Volunteers. The team supports the implementation of the UNV Learning Portfolio which consists of five comprehensive learning experiences: 1. onboarding 2. skills surge 3. empowerment for change 4. connect and learn 5. career craft.

Under the supervision of the Learning Analyst (P2), the Capacity Development Associate, Global Programmes supports the delivery of capacity development learning facilities workshops, United Nations Language Proficiency Examinations, UN Volunteer Coaching Initiatives, and other global programs, including procurement and administrative arrangements.  She/he works in close collaboration with staff members and managers across UNV as well as with the UN Secretariat, UN agencies hosting UN Volunteers, external vendors and consultants. She/he supports UN Volunteers globally with regard to their development and promotes a client-oriented service environment as well as innovative approaches to achieving results.

Duties and Responsibilities

1. Coordinate the delivery of Capacity Development Learning Facility (CDLF) workshops
  • Support the preparation of annual needs assessments and compile global CDLF calendar; 
  • Coordinate with UNV Regional Offices and Field Units to identify priority countries for CDLF workshops. 
  • Support Field Units in preparing CDLF proposals, guiding plan and delivery; 
  • Support participants, trainers and consultants to facilitate their involvement before, during and after onsite and online learning events; 
  • Communicate with external consultants and service providers to plan and support the delivery of training activities, advisory services and other capacity development projects; 
  • Independently research, compile and assess information, trends and materials for the implementation of new and innovative learning technologies, special training needs, and enhancement of existing processes; 
  • Support the preparation of briefing materials for participants and trainers; 
  • Support the recruitment of external trainers and facilitators from a pre-approved pool of facilitators; 
  • Draft workshop and training invitations, logistical notes and related materials. 
  • Serve as first point of contact for UN Volunteers to provide support, guidance and advice on CDLF workshops. 
  • Serve as travel processor for CDLF workshops, reviewing and approving travel plans for assigned workshops.
 
2.  Coordination of UN Language Proficiency Examinations (UNLPE) for UN Volunteers 
  • Coordinate with UN Secretariat on UNLPE calendar and registration process;
  • Communicate launch of UNLPE to all eligible serving UN Volunteers, providing step-by-step guidance and responding to queries;
  • Verify submitted documents to assess eligibility and approve requests of UN Volunteers meeting the set criteria;
  • Finalize the UNLPE endorsement list and applicable registration fee to be paid by UNV and arrange for payment;
  • Follow up with UN Volunteers to ensure participation or withdrawal from UNLPE.
 
3. Support the delivery of UN Volunteers coaching initiative
  • Liaise with potential coaches to assess and approve their eligibility;
  • Design and update guides and FAQs for coaches and UN Volunteers on using the coaching platform
  • Work closely with the Moodle developer to ensure up to date platform functionality, improving user experience and interface;
  • Respond to incoming queries from coaches and UN Volunteers within set KPIs;
  •  Analyze users reports to identify trends and insights, recommending data-driven improvements.
 
4. Administration and logistics
  • Draft terms of reference, scope of work and business requirements documents for the global programmes procurement activities;  
  • Prepare, carry out and compile evaluations of global programmes activities to produce statistics and reports; 
  • Forecast, monitor, and produce reports on the UNV’s global programmes budgets and expenditures, process payments and invoices, and perform the corresponding functions in the ERP system;  
  • Share innovative practices and knowledge in capacity development and learning within HRS and across UNV;
  • Support the team’s day-to-day operations, administration, communication and client service. 
  • Support regular enrollment process of UN Volunteers to online learning programmes and platforms;  
  • Support in the preparation and conduction of evaluation surveys, analysis of survey data and qualitative feedback and preparation of evaluation reports. 
  • Monitor expenditures related to learning programmes, and gather and review supporting documents for payment.
 
Core Competencies

    Achieve Results
  • Plans and monitors own work, pays attention to details, delivers quality work by deadline

     Think Innovatively

  • Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
     Learn Continuously
  • Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
     Adapt with Agility
  • Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
     Act with Determination
  • Shows drive and motivation, able to deliver calmly in face of adversity, confident
     Engage and Partner
  • Demonstrates compassion/understanding towards others, forms positive relationships
     Enable Diversity and Inclusion
  • Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical Competencies 

System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Knowledge Facilitation

  • Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information, and ideas. 
  • Knowledge of tools and approaches to stimulate active participation, contribution and exchange

Digital Awareness and Literacy

  • Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed 

L&D planning

  • Ability to identify organizational learning priorities aligned with the business strategy using key stakeholder involvement to ensure appropriate learning and optimal return-on- investment

Digital L&D

  • Knowledge of digital learning methods and ability to design and develop digital learning programmes

 

Required Skills and Experience
 
Education:
  • Secondary education, with specialized certification in a field related to learning, human resources, psychology or another relevant field; 
  • University degree (Bachelor’s degree) will be given due consideration, but it is not a requirement.
Experience:
  • A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of work experience in learning, human resource or project management, of which at least two years should be in the area of administrative experience;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.); 
  • Experience in working with web based HR or talent management systems is highly desirable;
  • Working experience with volunteers is an asset;
  • Experience in research is desirable;
  • Experience in working with online or cloud-based learning solutions or collaboration tools is an asset. 
  • Fluency in English; 
  • Working knowledge of another official UN language is an asset. 
     
Disclaimer

Note:
  • Only short-listed applicants will be contacted;
  • The successful candidate will hold a UNDP letter of appointment;
  • This post is for local recruitment only. It is open to citizens of Türkiye.
 
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.     
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination    
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.      
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
Scam warning    
 
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