save-the-children - Ethiopia | 2024-11-05 18:58:09

Job Title: Supply Chain Intern

Location: Addis Ababa CO

Reporting to: Head of Fleet and Transport

Contract Type: Internship, [Six Months Duration]

Job Purpose:

The Fleet and Transport Intern will support the Fleet and Transport department in various operational tasks, including vehicle management, transport coordination, and logistics activities. Additionally, the intern will assist the broader Supply Chain team in procurement, inventory management, and supply chain operations to ensure efficiency and compliance with organizational standards.

Key Responsibilities:

Fleet and Transport Support (60%)

• Assist with daily fleet operations, including vehicle scheduling, maintenance tracking, and fuel management.
• Support the implementation of the Fleet Management System (ProFleet) by ensuring accurate data entry and reporting.
• Help monitor vehicle usage and ensure timely vehicle service and repairs.
• Participate in the preparation of fleet-related reports and data analysis to track performance, costs, and compliance with safety standards.
• Contribute to vehicle right-sizing initiatives, including coordination with field offices and providing administrative support for fleet procurement processes.
• Assist in coordinating driver assignments, including liaising with drivers to ensure compliance with organizational safety and road usage policies.
• Participate in the rollout of road safety trainings and provide logistical support during training sessions.
• Assist in tracking vehicle-related expenses and compiling reports for internal audits.
• Assist in document management for payments of Light vehicle rental, Freight Transportation, Workshop and fuel payments.

Supply Chain Support (40%)

• Assist in procurement processes, including preparing purchase requests, obtaining quotations, and supporting supplier evaluations.
• Help maintain up-to-date records of supplies, ensuring timely and accurate data entry in inventory management systems.
• Provide support in logistics activities, such as distribution planning and ensuring proper delivery documentation for goods.
• Collaborate with the Supply Chain team in vendor relationship management and ensuring timely supply of project materials.
• Assist in monitoring stock levels and conducting regular physical inventory checks.
• Help prepare supply chain performance reports, including KPIs related to procurement lead times and stock management.

Skills and Competencies:

• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Problem-solving skills and attention to detail.
• Willingness to learn and adapt to new challenges.

Qualifications:

• A degree in Logistics, Supply Chain Management, Business Administration, a degree automotive or a related field.
• Interest in fleet management, logistics, and supply chain operations.
• Basic knowledge of vehicle management and transport operations is an asset but not mandatory.

Learning Opportunities:

• Gain hands-on experience in fleet management and supply chain operations within an international NGO setting.
• Exposure to vehicle procurement processes, fleet right-sizing, and road safety initiatives.
• Opportunity to contribute to real-world logistics and supply chain challenges, including sustainability and cost-efficiency projects.

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