save-the-children - Afghanistan | 2024-09-17 11:38:43

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children is an international independent non-governmental, non-profit, organization founded in 1919. We work in over 120 countries worldwide. We are the world’s leading independent organization for Children. Our vision is a world in which every child attains the right to survival, protection, development, and participation. Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

Save the Children has worked in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention on the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, and we help children protect themselves and influence their own conditions. We work with families, communities, and health workers in homes, clinics, and hospitals to promote basic health in order to save the lives of children and mothers.

We are seeking an Access Assistant to provide support to the access team and Kandahar FO, ensuring effective communication and collaboration between various departments in Kandahar. The ideal candidate will possess exceptional interpersonal skills, confidence, and a proven track record in building relationships specially within the team to achieve organizational goals.
SCOPE OF ROLE:

Reports to: Head of Humanitarian Access  
Staff reporting to this post: Nil
Direct: 00
Indirect: 00
Budget Responsibilities: Not Applicable
Role Dimensions: The post holder will establish good working relationships with the access team and support the team with liaison and access documentation, visas, work permits, and all relevant documents.

KEY AREAS OF ACCOUNTABILITY:

 Prepare routine correspondence and draft letters and documents related to access with maintaining the track of outgoing/incoming documents. 
 Tabulate and retrieve official expenditures and claims for the Access relevant issues.  
 Arrange meetings and take minutes, share the minutes with the Kabul team. 
 Facilitate the meetings with different provincial officials in Kandahar Province. 
 Help with Printing, scanning of the access related documents in Kandahar FO. 
 Keep the different trackers updated and keep all the documents in soft and hard copies.
 Develop and maintain strong relationships with team members and various departments, fostering collaboration and partnership opportunities.
 Coordinate meetings, events, and initiatives to enhance communication and cooperation among different entities.
 Coordinate logistical arrangements for external Access meetings.
 Provide support with the process of securing sectorial approvals for different projects as needed and assigned by line Manager. 
 Report the progress of the work and negotiations for any Access relevant issue to the Kabul Access team and line manager. 
 Any other duty assigned by Line Manager. 
QUALIFICATIONS  

Preferable academic qualifications/ Bachelor of law, International Relations, Political Science, Social Sciences, or related fields. Relevant experience can be considered in lieu of a degree.

EXPERIENCE AND SKILLS:

Essential
• At least 2 years of working experience at access level in Kandahar or similar context.  
• Excellent speaking, writing and reading Dari, Pashto and English
• Familiar with MS Office applications (Word, Excel and power point), and Internet.
• Able to keep confidentiality 
• Demonstrated ability to communicate clearly, effectively, and  respectfully to colleagues, clients, and key stakeholders
• Good interpersonal and team working skills
• Ability to work independently self-motivated and organizes its own time and work independently

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities 
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
 

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