CONTRACT LENGTH: 12 months

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Budgeting & Reporting Finance Officer is responsible for the award budgeting, contracting and donor reporting functions. The holder of the role is also responsible for financial as well as grants compliance aspects; and ensures high quality services to clients are in line with SCI Policies and Procedures.

SCOPE OF ROLE:

Reports to: Senior Budgeting & Reporting Officer

Staff reporting to this post: None

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY:

Budget Preparation, Management and Monitoring

·        Responsible for supporting budget holders with the development of proposals budget for new programs as well as the modification of existing grants, including CAM calculator.

·        Support in the development of the master budget, consolidating data from other functions and field offices, and ensuring accuracy of non-thematic costs, staff costs and funding information from awards.

·        Maintains information on budget availability for all grants.

·        Responsible for updating the budgets in BVA report and keep them up to date.

·        Support budget holders in their budget management and budget phasing.

·        Participates in monthly award review meetings and ensures agreed upon follow actions are addressed on a timely fashion.

·        Reviews monthly budget reports, identifies any areas of slow or fast burn rates or other financial challenges.

·        Reviews the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies.

·        Reviews expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.

·        Assists in reviewing CAM produced entries based on allowable and allocable criteria and reviewing       CAM burn rate.

·        Carries out inductions and staff trainings for finance procedures, donor requirements etc.

Grant / Contract Management and Compliance

·        Ensures compliance with all donor finance requirements and advises budget holders on compliance issues, in collaboration with the Awards team.

·        Ensures donor finance regulations are communicated to all staff and that all activities meet donor finance requirements, in collaboration with the Awards team.

·        Ensures all donor financial reports are submitted in line with deadlines.

·        Support in managing donor budget amendments and ensure that award agreement is updated.

·        Support in award audit management process.

Other Responsibilities

·        Assists in preparation of all documents for audits and facilitates the work of the auditors in- country

·        Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws

·        Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.

·        Review Monthly cash projections on budget availability for each award

BEHAVIOURS (Values in Practice)

Accountability:

·        holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·        holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·        widely shares their personal vision for Save the Children, engages and motivates others

·        future orientated, thinks strategically and on a global scale.

Collaboration:

·        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·        values diversity, sees it as a source of competitive strength

·        approachable, good listener, easy to talk to.

Creativity:

·        develops and encourages new and innovative solutions

·        willing to take disciplined risks.

Integrity:

·        honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

College graduates/studies related to Accounting or any other similar

EXPERIENCE AND SKILLS

·        Minimum 4+ years of relevant work experience in budgeting and budget management, especially on finances/grants management in an international organization.

·        Good analytical skills – the ability to analyse complex financial data and design and produce effective management information.

·        Previous experience in developing and amending partnership agreement, budgets, and close out, etc.

·        Excellent understanding of local law and regulations applicable to local NGOs

·        Excellent analytical skills – the ability to analyse complex financial data, design and produce effective reports for management information.

·        Previous experience with various donors’ financial policies and guidelines including USAID, Europe Aid, CIDA, UNICEF, UNHCR, ECHO, local donors, governmental donors and other institutional donors.

·        Understanding of financial systems and procedures.

·        Experience of computerised accounts packages, Excel, PowerPoint and Word.

·        Good sense of responsibility.

·        Excellent organizational & communications skills

·        Good proficiency in spoken and written English

·        Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.

·        Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies

·        Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.